April 2023 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Treasurer’s Report – Natalie Davis
See below for report.
Fundraising – Red Permit Raffle – Hana Fuller
For our annual fundraiser, Staff Council is raffling five red restricted parking permits. All red permit eligible employees are invited to participate. All proceeds go directly back to staff to fund Staff Council awards and scholarships.
Ticket prices are one for $5 or three for $10 and can be purchased online only. Purchase your tickets today!
Tickets are available for purchase April 11-June 12, and the drawing will be held during the June 13 Staff Council meeting. Winners will be notified via email and announced in the June meeting minutes.
Staff Council extends a heartfelt thank you to this year’s sponsors:
• Office of the President
• Office of the Provost
• Enrollment Management
• College of Education - Dean's Office
• IT Assistance Center (ITAC)
Staff council members are eligible to purchase raffle tickets. It is a randomized drawing, so staff council members are able to win.
Staff Council Scholarships – Josh Lopez
Congratulations to our 2023-2024 Staff Council scholarships recipients:
Miguel Hernandez Staff Council Scholarship
Melissa Rector, Admin Asst. III, Office of Curriculum Services
Majoring in Computer Information Systems
Frances Padilla Estavillo and Theadocia Hodges Richey Staff Council Scholarship
Noel Fuller
Academic Advisor II, Applied Arts Academic Advising Center
Adult, Professional, and Community Education Doctoral Program
Staff Council Awards
Staff Council Awards nominations have opened. The link is on the website now, and an email should be going out this week. The deadline for nominations is April 28.
Open to regular, full-time staff members. You can self-nominate. There is not a limit to the number of nominations you can submit. Staff council members are not eligible for these awards.
Staff Council Elections
Right around the corner in May/June timeline.
Run to R1 Town Hall and 1K Run/Walk – Caleb Martin, HR
May 1, 3-5pm at Evans Liberal Arts building
TXST invites all Faculty and Staff to join President Damphousse and Dr. Shreek Mandayam for an interactive town hall and 1K walk/run to celebrate the progress we've made and learn what our next steps are on our Run to R1.
The 1K Run/Walk is to symbolize the steps we need to take to reach R1. Free swag!
If you have questions for the town hall, you can submit them in advance
There is no need to register or RSVP to attend the Run to R1 event. You can just show up and participate.
There is also more information on the President’s website.
Bring a Kid to TXST Day – Caleb Martin, HR
Thursday, April 27
HR and campus partners (athletics, campus recreation, fraternity and sorority life, UPD, and many more) are hosting in conjunction with the national Bring a Kid to Work day.
Kids ages 5-15 will participate in a variety of activities throughout the day. Campus visit, dining hall meal, stadium tour and more.
Fifty future Bobcats have already signed up. If you have signed up, you will be getting more information soon. Children under 10 will need a parent or responsible guardian with them for the entire day. Children 11 and up will be under the supervision of employees working the event.
Staff Shout Outs
• Simone Williams, Compliance Specialist, Institutional Compliance
• Jesus Olivo, Program Manager, DHRL
• Kelly Norton, Accountant I, Accounting
• Lisa Leopold, Buyer III, Procurement
• Armando Castillo, Coord Microcomputing Lab I, FCS
Announcements
Administrative Assistants’ Day is April 26th.
Change Management Training
In follow up to the most recent Staff Council meeting, HR has included in the HR Buzz newsletter a link to a LinkedIn Learning course on Change Management. To access the course free of charge, you will first need to log in to LinkedIn Learning, then the course can be accessed through the shortcut link.
Log in to LinkedIn Learning
Shortcut to course: Change Management Foundations
Employee Dependent Tuition Waiver – Carole Clerie
The Employee Dependent Tuition Waiver website is live and was included in the last HR Buzz newsletter.
Planning has been ongoing since last summer as a collaborative effort with Payroll and Tax, Student Business Services (SBS) and Financial Aid.
The waiver is a 25% reduction in undergraduate designated tuition and is designed similarly to the staff tuition waiver program.
Eligibility:
Must be a benefit-eligible employee.
No minimum employment time. Eligible at hiring.
Definition of child uses IRS regulations, must be 24 or younger.
Must complete a FAFSA.
Taxability
If the child is 24 and under, enrolled full-time and are included as a dependent on your tax return, there are no tax implications
If the child/student is not on your tax return or they do not maintain full-time status, there is a tax implication as a fringe benefit. This will be applied to your paycheck.
When you are applying for the benefit, it will ask for you to provide proof the child is your dependent (similar to health insurance requirements) and whether or not you believe this benefit will be taxable for you (based on planned enrollment and tax filing status).
Additional Information:
No limit on the number of children that can use the benefit
No minimum or maximum number of credit-hours
Do not have to be degree-seeking.
When the form is approved, SBS will apply the tuition waiver directly to the student’s bill. SBS will report the benefit to the tax and payroll office, and they will apply any taxes to your paycheck that may be due.
Deadlines – Forms must be submitted by class census date (12th class day in Fall/Spring, 4th class day in summer). Forms submitted after that point will be accepted and applied to future terms only.
This is a pilot program – HR will be evaluating the number of employees, students, cost, etc.
Closed Session
Staff council discussed council organization and logistics
Meeting minutes for January to March approved
Adjournment
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction 09/30/2022 Beginning Balance ‐ No Carryforward has happened.Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $1,104.00 |
Transaction 10/28/2022Date | Payee Carryforward | Description FY 2023 Carryforward | Method of Payment 1700017646P.O./IDT/P‐Card | Amount $3,400.81 | Total Available $4,504.81 |
Transaction 10/6/2022Date | Payee Facilities | Description 23‐08700 001 Remove Plaques for Plate Installation | Method of Payment 6000456025P.O./IDT/P‐Card | Amount ($8.09) | Total Available $4,496.72 |
Transaction 1/13/2023Date | Payee Facilities | Description 23‐21150 Replace plaques in JCK | Method of Payment 6000461066P.O./IDT/P‐Card 6000461104 | Amount ($19.08) | Total Available $4,477.64 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 03/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $4,477.64 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Beginning BalanceDate | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $8,701.68 |
Transaction 9/1/2022Date | Payee Financial Aid | Description Fall 2022 Scholarships ‐ 2 Recipients | Method of Payment JV 189P.O./IDT/P‐Card | Amount ($600.00) | Total Available $8,101.68 |
Transaction 11/30/2022Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 586P.O./IDT/P‐Card | Amount ($0.09) | Total Available $8,101.59 |
Transaction 12/19/2022Date | Payee Parking Serices | Description FY2023 Annual Permit Fees for 5 Raffle Winners | Method of Payment 6300151219P.O./IDT/P‐Card | Amount ($1,675.00) | Total Available $6,426.59 |
Transaction 1/7/2023Date | Payee Financial Aid | Description Spring 2023 Scholarships ‐ 2 Recipients | Method of Payment 2400028569P.O./IDT/P‐Card | Amount ($700.00) | Total Available $5,726.59 |
Transaction 1/31/2023Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 851P.O./IDT/P‐Card | Amount ($0.56) | Total Available $5,726.03 |
Transaction 2/22/2023Date | Payee Provost | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300151874P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,061.03 |
Transaction 2/22/2023Date | Payee College of Education | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300151873P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,396.03 |
Transaction 3/7/2023Date | Payee Enrollment Management | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300152281P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,731.03 |
Transaction 3/28/2023Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 1071P.O./IDT/P‐Card | Amount ($0.29) | Total Available $6,730.74 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 03/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $6,396.03 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Beginning BalanceDate | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $6,025.17 |
Transaction 9/23/2022Date | Payee Deposit | Description Revenue Augmenting (Interest) | Method of Payment 1500265909P.O./IDT/P‐Card | Amount $33.62 | Total Available $6,058.79 |
Transaction 9/30/2022Date | Payee GAO | Description Staff Council Awards ‐ Unclassified Staff | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($400.00) | Total Available $5,658.79 |
Transaction 9/30/2022Date | Payee GAO | Description Staff Council Awards ‐ Classified Awards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($1,300.00) | Total Available $4,358.79 |
Transaction 9/30/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match for Awards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($123.71) | Total Available $4,235.08 |
Transaction 9/30/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for Awards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($20.22) | Total Available $4,214.86 |
Transaction 10/31/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match for AwardsSystem Correction | Method of Payment 3500054913P.O./IDT/P‐Card | Amount $5.97 | Total Available $4,220.83 |
Transaction 10/31/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for AwardsSystem Correction | Method of Payment 3500054913P.O./IDT/P‐Card | Amount $0.98 | Total Available $4,221.81 |
Transaction 10/6/2022Date | Payee Hill Country Trophy | Description Name Plates for Plaques ‐ Staff Awards | Method of Payment 1600064796P.O./IDT/P‐Card | Amount ($550.45) | Total Available $3,671.36 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500267817P.O./IDT/P‐Card | Amount $24.83 | Total Available $3,696.19 |
Transaction 12/3/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500269822P.O./IDT/P‐Card | Amount $20.91 | Total Available $3,717.10 |
Transaction 12/19/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500271084P.O./IDT/P‐Card | Amount $27.86 | Total Available $3,744.96 |
Transaction 1/30/2023Date | Payee Hill Country Trophy | Description Staff Council Perpetual Name Plates 2022 | Method of Payment 5100704870P.O./IDT/P‐Card | Amount ($56.00) | Total Available $3,688.96 |
Transaction 2/16/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500273554P.O./IDT/P‐Card | Amount $33.61 | Total Available $3,722.57 |
Transaction 2/27/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500274889P.O./IDT/P‐Card | Amount $26.69 | Total Available $3,749.26 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 03/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $3,749.26 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction 9/1/2022Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $236.20 |
Transaction 9/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500264762P.O./IDT/P‐Card | Amount $10.00 | Total Available $246.20 |
Transaction 10/6/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500266735P.O./IDT/P‐Card | Amount $10.00 | Total Available $256.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500268027P.O./IDT/P‐Card | Amount $10.00 | Total Available $266.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500268028P.O./IDT/P‐Card | Amount $1.01 | Total Available $267.21 |
Transaction 12/2/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500269382P.O./IDT/P‐Card | Amount $10.00 | Total Available $277.21 |
Transaction 12/3/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500270012P.O./IDT/P‐Card | Amount $1.39 | Total Available $278.60 |
Transaction 12/19/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500271276P.O./IDT/P‐Card | Amount $2.01 | Total Available $280.61 |
Transaction 1/5/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500272057P.O./IDT/P‐Card | Amount $10.00 | Total Available $290.61 |
Transaction 2/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500272918P.O./IDT/P‐Card | Amount $10.00 | Total Available $300.61 |
Transaction 2/15/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500273120P.O./IDT/P‐Card | Amount $10.00 | Total Available $310.61 |
Transaction 2/16/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500273747P.O./IDT/P‐Card | Amount $2.52 | Total Available $313.13 |
Transaction 2/27/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500275080P.O./IDT/P‐Card | Amount $2.06 | Total Available $315.19 |
Transaction 3/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500275687P.O./IDT/P‐Card | Amount $10.00 | Total Available $325.19 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 03/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $325.19 |