June 2023 Meeting Minutes and Handouts

Call to Order – Brandi Martinez, Chair

Treasurer’s Report – Natalie Davis

See below for report.

Red Permit Raffle Drawing

Raffle winners were drawn live:

Cathy Lamm
Luz A. Murillo
Dana Garcia
James Sherman
Jamie Ellman

Staff Council extends a heartfelt thank you to this year’s sponsors:

Office of the President
Office of the Provost
Enrollment Management
College of Education - Dean's Office
IT Assistance Center (ITAC)

Staff Council Awards

Angelika Lester Wahl Staff Diversity Enrichment Award

Judith Andrade, Grant Specialist, University College

Deborah and James Mathews Excellence in Collaboration/Outreach Award

Dr. Carolyn Chang, Grant Director, University College

Earl L. Moseley, Jr. Staff Community Service Award

Katrina Verstuyft, Grant Specialist, University College

Rodrigo Rodriguez Outstanding Service/Skilled Work Award

John Rodriguez, Crew Supervisor, Facilities Operations

Dr. Lawrence Estaville Employee Excellence Award

Dr. Terrance McClain, Associate Director for Success Coaching, University College

Staff Council Elections

Elections are currently open. Please vote

Staff Concerns

Staff parking permit cost – eligibility for reduced cost.

Reviewed numbers that were provided by auxiliary services and HR for the number of employees receiving the reduced rate and the number of employees under specific income thresholds.

2023-2024 council will discuss this further and potentially invite John Root to a meeting.

Staff Shout Outs

Alex Smith, Sr Proposal Coordinator, OSRP
Anita Ford, Programmer Analyst II, Technology Resources

Closed Session

Staff council discussed council organization and logistics

Adjournment

Treasurer's Report

Staff Council M&O
Transaction Date	Payee	Description	Method of Payment P.O./IDT/P‐Card	Amount	Total Available
Transaction Date	Payee 09/30/2022 Beginning Balance ‐	Description No Carryforward has happened.	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $1,104.00
Transaction Date 10/28/2022	Payee Carryforward	Description FY 2023 Carryforward	Method of Payment P.O./IDT/P‐Card 1700017646	Amount $3,400.81	Total Available $4,504.81
Transaction Date 10/6/2022	Payee Facilities	Description 23‐08700 001 Remove Plaques for Plate Installation	Method of Payment P.O./IDT/P‐Card 6000456025	Amount ($8.09)	Total Available $4,496.72
Transaction Date 1/13/2023	Payee Facilities	Description 23‐21150 Replace plaques in JCK	Method of Payment P.O./IDT/P‐Card 6000461066 6000461104	Amount ($19.08)	Total Available $4,477.64
Transaction Date	Payee	Description TOTAL AVAILABLE BALANCE as of 05/31/2023	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $4,477.64

Staff Council Fundraising Expenses
Transaction Date	Payee	Description	Method of Payment P.O./IDT/P‐Card	Amount	Total Available
Transaction Date	Payee	Description Beginning Balance	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $8,701.68
Transaction Date 9/1/2022	Payee Financial Aid	Description Fall 2022 Scholarships ‐ 2 Recipients	Method of Payment P.O./IDT/P‐Card JV 189	Amount ($600.00)	Total Available $8,101.68
Transaction Date 11/30/2022	Payee MC/Visa Fees	Description Touchnet Fee Processing Fees	Method of Payment P.O./IDT/P‐Card 586	Amount ($0.09)	Total Available $8,101.59
Transaction Date 12/19/2022	Payee Parking Serices	Description FY2023 Annual Permit Fees for 5 Raffle Winners	Method of Payment P.O./IDT/P‐Card 6300151219	Amount ($1,675.00)	Total Available $6,426.59
Transaction Date 1/7/2023	Payee Financial Aid	Description Spring 2023 Scholarships ‐ 2 Recipients	Method of Payment P.O./IDT/P‐Card 2400028569	Amount ($700.00)	Total Available $5,726.59
Transaction Date 1/31/2023	Payee MC/Visa Fees	Description Touchnet Fee Processing Fees	Method of Payment P.O./IDT/P‐Card 851	Amount ($0.56)	Total Available $5,726.03
Transaction Date 2/22/2023	Payee Provost	Description Staff Council Permit Raffle Sponsorship for FY2024	Method of Payment P.O./IDT/P‐Card 6300151874	Amount $335.00	Total Available $6,061.03
Transaction Date 2/22/2023	Payee College of Education	Description Staff Council Permit Raffle Sponsorship for FY2024	Method of Payment P.O./IDT/P‐Card 6300151873	Amount $335.00	Total Available $6,396.03
Transaction Date 3/22/2023	Payee Enrollment Management	Description Staff Council Permit Raffle Sponsorship for FY2024	Method of Payment P.O./IDT/P‐Card 6300152281	Amount $335.00	Total Available $6,731.03
Transaction Date 3/28/2023	Payee MC/Visa Fees	Description Touchnet Fee Processing Fees	Method of Payment P.O./IDT/P‐Card 1071	Amount ($0.29)	Total Available $6,730.74
Transaction Date 4/4/2023	Payee	Description Staff Council Permit Raffle Sponsorship for FY2024	Method of Payment P.O./IDT/P‐Card 6300153230	Amount $335.00	Total Available $7,065.74
Transaction Date 4/5/2023	Payee President's Office	Description Staff Council Permit Raffle Sponsorship for FY2024	Method of Payment P.O./IDT/P‐Card 1500277361	Amount $335.00	Total Available $7,400.74
Transaction Date 4/20/2023	Payee MC/Visa Fees	Description Apr‐23	Method of Payment P.O./IDT/P‐Card 1216	Amount ($0.01)	Total Available $7,400.73
Transaction Date 4/30/2023	Payee Raffle Sales	Description April 1 ‐ April 30, 2023	Method of Payment P.O./IDT/P‐Card 1500277361‐1500279405	Amount $1,250.00	Total Available $8,650.73
Transaction Date 4/30/2023	Payee Admin Overhead	Description Apr‐23	Method of Payment P.O./IDT/P‐Card 1100044018	Amount ($30.75)	Total Available $8,619.98
Transaction Date 5/31/2023	Payee Raffle Sales	Description May 1 ‐ May 31, 2023	Method of Payment P.O./IDT/P‐Card 1500279405‐1500281314	Amount $2,885.00	Total Available $11,504.98
Transaction Date 5/19/2023	Payee MC/Visa Fees	Description May‐23	Method of Payment P.O./IDT/P‐Card 1344	Amount ($33.97)	Total Available $11,471.01
Transaction Date 5/19/2023	Payee AMEX Fees	Description May‐23	Method of Payment P.O./IDT/P‐Card 1344	Amount ($0.52)	Total Available $11,470.49
Transaction Date	Payee	Description TOTAL AVAILABLE BALANCE as of 05/31/2023	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $11,504.98

Staff Council Scholarship Expenses
Transaction Date	Payee	Description	Method of Payment P.O./IDT/P‐Card	Amount	Total Available
Transaction Date	Payee	Description Beginning Balance	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $6,025.17
Transaction Date 9/23/2022	Payee Deposit	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500265909	Amount $33.62	Total Available $6,058.79
Transaction Date 9/30/2022	Payee GAO	Description Staff Council Awards ‐ Unclassified Staff	Method of Payment P.O./IDT/P‐Card 3500054827	Amount ($400.00)	Total Available $5,658.79
Transaction Date 9/30/2022	Payee GAO	Description Staff Council Awards ‐ Classified Awards	Method of Payment P.O./IDT/P‐Card 3500054827	Amount ($1,300.00)	Total Available $4,358.79
Transaction Date 9/30/2022	Payee Fringe Benefits	Description Fringe Benefits Charge ‐ FICA Employer Match for Awards	Method of Payment P.O./IDT/P‐Card 3500054827	Amount ($123.71)	Total Available $4,235.08
Transaction Date 9/30/2022	Payee Fringe Benefits	Description Fringe Benefits Charge ‐ Benefits Charge for Awards	Method of Payment P.O./IDT/P‐Card 3500054827	Amount ($20.22)	Total Available $4,214.86
Transaction Date 10/31/2022	Payee Fringe Benefits	Description Fringe Benefits Charge ‐ FICA Employer Match for Awards System Correction	Method of Payment P.O./IDT/P‐Card 3500054913	Amount $5.97	Total Available $4,220.83
Transaction Date 10/31/2022	Payee Fringe Benefits	Description Fringe Benefits Charge ‐ Benefits Charge for Awards System Correction	Method of Payment P.O./IDT/P‐Card 3500054913	Amount $0.98	Total Available $4,221.81
Transaction Date 10/6/2022	Payee Hill Country Trophy	Description Name Plates for Plaques ‐ Staff Awards	Method of Payment P.O./IDT/P‐Card 1600064796	Amount ($550.45)	Total Available $3,671.36
Transaction Date 11/7/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500267817	Amount $24.83	Total Available $3,696.19
Transaction Date 12/3/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500269822	Amount $20.91	Total Available $3,717.10
Transaction Date 12/19/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500271084	Amount $27.86	Total Available $3,744.96
Transaction Date 1/30/2023	Payee Hill Country Trophy	Description Staff Council Perpetual Name Plates 2022	Method of Payment P.O./IDT/P‐Card 5100704870	Amount ($56.00)	Total Available $3,688.96
Transaction Date 2/16/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500273554	Amount $33.61	Total Available $3,722.57
Transaction Date 2/27/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500274889	Amount $26.69	Total Available $3,749.26
Transaction Date 4/4/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500276751	Amount $27.59	Total Available $3,776.85
Transaction Date 4/26/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500278660	Amount $34.05	Total Available $3,810.90
Transaction Date 5/24/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500280467	Amount $28.04	Total Available $3,838.94
Transaction Date	Payee	Description TOTAL AVAILABLE BALANCE as of 05/31/2023	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $3,838.94

Staff Council Excellence Fund
Transaction Date	Payee	Description	Method of Payment P.O./IDT/P‐Card	Amount	Total Available
Transaction Date 9/1/2022	Payee Beginning Balance	Description	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $236.20
Transaction Date 9/7/2022	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500264762	Amount $10.00	Total Available $246.20
Transaction Date 10/6/2022	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500266735	Amount $10.00	Total Available $256.20
Transaction Date 11/7/2022	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500268027	Amount $10.00	Total Available $266.20
Transaction Date 11/7/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500268028	Amount $1.01	Total Available $267.21
Transaction Date 12/2/2022	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500269382	Amount $10.00	Total Available $277.21
Transaction Date 12/3/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500270012	Amount $1.39	Total Available $278.60
Transaction Date 12/19/2022	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500271276	Amount $2.01	Total Available $280.61
Transaction Date 1/5/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500272057	Amount $10.00	Total Available $290.61
Transaction Date 2/6/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500272918	Amount $10.00	Total Available $300.61
Transaction Date 2/15/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500273120	Amount $10.00	Total Available $310.61
Transaction Date 2/16/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500273747	Amount $2.52	Total Available $313.13
Transaction Date 2/27/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500275080	Amount $2.06	Total Available $315.19
Transaction Date 3/6/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500275687	Amount $10.00	Total Available $325.19
Transaction Date 4/4/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500276943	Amount $2.28	Total Available $327.47
Transaction Date 4/10/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500277564	Amount $10.00	Total Available $337.47
Transaction Date 4/24/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500278200	Amount $50.00	Total Available $387.47
Transaction Date 4/26/2023	Payee GAO	Description Revenue Augmenting (Interest)	Method of Payment P.O./IDT/P‐Card 1500278856	Amount $2.95	Total Available $390.42
Transaction Date 5/12/2023	Payee GAO	Description Revenue Augmenting (Donation)	Method of Payment P.O./IDT/P‐Card 1500279880	Amount $30.00	Total Available $420.42
Transaction Date	Payee	Description TOTAL AVAILABLE BALANCE as of 05/31/2023	Method of Payment P.O./IDT/P‐Card	Amount	Total Available $420.42