August 2024 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Treasurer’s Report – Natalie Davis, Treasurer
See tables below.
Professional Growth Spotlight: Employee Educational Support – Danielle Waddell, Training Specialist, Human Resources
Employee Education Support presentation.
Questions:
Can a retiree who receives retirement benefits qualify for the child dependent benefit?You must be a current TXST employee to be eligible for the dependent child tuition benefit.
Does the dependent child benefit apply to online degree programs at TXST?
Yes!
How does it apply to children of veterans?
If you have a financial aid or veterans affairs package that covers a significant amount of tuition, HR recommends meeting with a Financial Aid Advisor to see if the dependent tuition waiver or ARTS benefit is beneficial to you/your dependent.
The 50% for dependent tuition only applies to tuition (and does not include fees, room/board, books). Correct?
Correct.
Elections for 2024-2026 Executive Committee – Brandi Martinez, Chair
Staff Council suspended the bylaws to allow incoming members to vote for the Executive Board.
Motion: Samantha Williams, Second: Stephanie Daniels. Motion passed.
Results of elections:
Chair: Chad Willis
Vice-Chair: Sam Williams
Member-at-Large Logistics: Leslie Burgess
Member-at-Large Special Events: Josh Lopez
Staff Council did not vote on Secretary or Parliamentarian as the current position holders were elected for 2023-2025. Per a recent bylaws amendment, the Treasurer position has moved to an appointed position and will be announced at the September meeting.
Fall Fundraiser – Hana Fuller, Chair, Marketing, Events, and Fundraising
Staff Council is increasing fundraising efforts with the goal of creating an endowment for our staff scholarships. An endowment would allow us to make a significant and lasting impact on staff education at Texas State by providing an ongoing source of funding. Our first new effort is the fall fundraiser where you have the opportunity to win a virtual basket.
Available baskets:
Recreation Rockstars
- 1 Student Recreation Center annual membership
- 2 University Camp day passes (each covers up to 6 people)
Courtside Crew
- 2 season tickets for men’s basketball
- 2 season tickets for women’s basketball
Performing Arts Pals
- 2 tickets to a theatre performance of your choice
- 2 tickets to a dance performance of your choice
Chartwells Champions
- 20-block meal plan valid through December 13, 2024
Football Fanatics
- 4 tickets for TXST vs Arizona State football game (9/12/24)
- 4 tickets for TXST vs Louisiana football game (10/29/24)
- 4 tickets for TXST vs Georgia State football game (11/23/24)
We extend a heartfelt “thank you” to our sponsors: Campus Recreation, Chartwells, the Department of Theatre & Dance, and Texas State Athletics. Their generosity ensures that every dollar raised goes directly to Staff Council scholarships and the advancement of staff education.
Purchase your tickets now! Tickets are 1 for $5 or 3 for $10.
Staff Shout-Outs – Hana Fuller, Secretary
- Loretta Alcala, Administrative Assistant III, Curriculum Services
- Brandi Martinez, Chair, Staff Council
Bylaw Amendment and Operating Procedures – Krystyn Fleischauer, Chair, Council Effectiveness
Vote to remove date range from goals in bylaws to make them standing.
Motion: Krystyn Fleischauer, Second: Samantha Williams. Motion passed with majority vote.
Vote to accept Staff Council operating procedures as presented.
Motion: Krystyn Fleischauer, Second: Chad Willis. Motion passed with majority vote.
Staff Council Operating Procedures Proposal
Proposed Amendment to the TXST Staff Council Bylaws
Staff Concerns – Krystyn Fleischauer, Parliamentarian
Check the status and full responses of submitted Staff Concerns.
Committee Updates for AY 2024-2025
Goal 1: Parking, Joshua Lopez
Goal 1 plans to research the following: if Hilltop residence hall will affect parking around it, creation of cell phone parking lot to combat drop-offs and pick-ups, carpool red permits, charging stations for electric vehicles, and faded signage.
Goal 2: Employee Benefits and Accessibility, Stephanie Daniels
Goal 2 plans to work closer with the Compensation and Benefits committee. The committee would like to distribute a survey to see what accessibility needs there are by staff, how staff feel they are being addressed, and what Staff Council can do to assist. Continue serving on Accessibility committee. Continue presenting tips of the month to spread awareness of campus resources. Create subcommittees to focus committee member efforts.
Goal 3: Leave/Time Off, Krystyn Fleischauer
Main goal is to create a flexible work campaign to showcase options outside of remote work. Looking to distribute a flexible work survey to staff in fall. Hope to work with Human Resources on these initiatives. Will benchmark parental leave policies in other states and work with our Texas peer institution Staff Councils to draft recommendations for our President for possible submission consideration to the Texas legislature.
Marketing, Events, and Fundraising, Hana Fuller
Increasing fundraising efforts to work towards an endowment for staff scholarships. Planning fall virtual basket fundraiser, red permit raffle in spring, and researching summer efforts.
Council Effectiveness, Krystyn Fleischauer
Annual bylaw review in the fall, annual operating procedures review in the spring, and the committee will explore what additional assessments or reviews may be needed to ensure the effectiveness of all Staff Council committees.
UPPS, Brandi Martinez
UPPS committee reviews 04.04 policies and will continue to do so.
Elections, Scholarships, and Awards, Amy Aguirre
The committee wants to increase the number of staff nominations and voters in Staff Council elections. Review awards criteria and timeline for awards and scholarships.
Compensation and Benefits, Leslie Burgess
Will expand on staff survey to other universities focused on career ladder and staff services offered. Will collaborate with parking goal committee. Explore childcare options for university staff.
Tip of the Month – Toni Frank, Member
Phishing and Cybercrime presentation.
Announcements – Brandi Martinez, Chair
- Meeting dates posted for AY 2024-2025.
- September meeting is in-person in the Maroon and Gold Room. Will serve as recognition ceremony for 2024 scholarship and award recipients.
- State of Texas State and LBJ Kickoff are August 23.
- New Staff Council roster begins September 1. Thank you to outgoing members!
- Sewell Park Social on September 5.
Closed Session
Adjournment
Motion: Chad Willis, Second: Kaycee Baker.
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance - No Carryforward has happened | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $1,104.00 |
Transaction 10/29/2023Date | Payee YEBB Carryforward | Description | Method of Payment 1700018825P.O./IDT/P-Card | Amount $ 4,464.43 | Total Available $5,568.43 |
Transaction 10/9/2023Date | Payee Univ Print Shop | Description Staff Council Sticker Reprints | Method of Payment 6500119509P.O./IDT/P-Card | Amount $ (13.21) | Total Available $5,555.22 |
Transaction 10/15/2023Date | Payee Amazon | Description Golf Cart Homecoming Parade Supplies | Method of Payment 5100740506-5100740584P.O./IDT/P-Card | Amount $ (93.03) | Total Available $5,462.19 |
Transaction 12/15/2023Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500119863P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,428.15 |
Transaction 2/29/2024Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500120452P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,394.11 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 07/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $5,394.11 |
| TRANSACTION DATE | PAYEE | DESCRIPTION | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE |
|---|---|---|---|---|---|
TRANSACTION DATE | PAYEE | DESCRIPTION Beginning Balance | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $12,296.45 |
TRANSACTION DATE 9/1/2023 | PAYEE Financial Aid | DESCRIPTION Fall 2023 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 253 | AMOUNT $ (650.00) | TOTAL AVAILABLE $11,646.45 |
TRANSACTION DATE 12/28/2023 | PAYEE Sales Revenue | DESCRIPTION Bowl Game Staff Council Bus Ticket Sales | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400031382-2400032866 | AMOUNT $ 2,925.00 | TOTAL AVAILABLE $14,571.45 |
TRANSACTION DATE 12/31/2023 | PAYEE GAO | DESCRIPTION Overhead Charges - December 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045296 | AMOUNT $ (117.00) | TOTAL AVAILABLE $14,454.45 |
TRANSACTION DATE 1/7/2024 | PAYEE Financial Aid | DESCRIPTION Spring 2024 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400035326 | AMOUNT $ (650.00) | TOTAL AVAILABLE $13,804.45 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (49.39) | TOTAL AVAILABLE $13,755.06 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (1.69) | TOTAL AVAILABLE $13,753.37 |
TRANSACTION DATE 2/6/2024 | PAYEE Athletics | DESCRIPTION eIDT for Charter Bus to Bowl Game | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300159588 | AMOUNT $ (3,036.00) | TOTAL AVAILABLE $10,717.37 |
TRANSACTION DATE 2/19/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 981 | AMOUNT $ (0.47) | TOTAL AVAILABLE $10,716.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053507 | AMOUNT $ 3.00 | TOTAL AVAILABLE $10,719.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053512 | AMOUNT $ 1.50 | TOTAL AVAILABLE $10,721.40 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - February 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045458 | AMOUNT $ (0.18) | TOTAL AVAILABLE $10,721.22 |
TRANSACTION DATE 3/22/2024 | PAYEE Parking Services | DESCRIPTION 4 Permits from SC Raffle 23-24 Mar 7 | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300160201 | AMOUNT $ (1,340.00) | TOTAL AVAILABLE $9,381.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400058962-2400062888 | AMOUNT $ 2,205.00 | TOTAL AVAILABLE $11,586.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - March 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045619 | AMOUNT $ (88.20) | TOTAL AVAILABLE $11,498.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Fall 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,148.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Spring 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,798.02 |
TRANSACTION DATE 4/12/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Rodriguez & Verstuyft | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072059 | AMOUNT $ (400.00) | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Verstuyft (Duplicate) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072055 | AMOUNT $ (200.00) | TOTAL AVAILABLE $12,198.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Reverse 3500072055 duplicated | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072104 | AMOUNT $ 200.00 | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/22/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Chang & Andrade | METHOD OF PAYMENT P.O./IDT/P‐CARD 35000720587-3500072058 | AMOUNT $ (400.00) | TOTAL AVAILABLE $11,998.02 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award McClain | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072105 | AMOUNT $ (300.00) | TOTAL AVAILABLE $11,698.02 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (69.50) | TOTAL AVAILABLE $11,628.52 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (2.21) | TOTAL AVAILABLE $11,626.31 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (FICA) | METHOD OF PAYMENT P.O./IDT/P‐CARD 350007056-3500072058 | AMOUNT $ (81.92) | TOTAL AVAILABLE $11,544.39 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (Benefits) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072058 | AMOUNT $ (13.39) | TOTAL AVAILABLE $11,531.00 |
TRANSACTION DATE 4/30/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400063390-2400074128 | AMOUNT $ 750.00 | TOTAL AVAILABLE $12,281.00 |
TRANSACTION DATE 5/13/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400074420-2400077867 | AMOUNT $ 865.00 | TOTAL AVAILABLE $13,146.00 |
TRANSACTION DATE 5/29/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1542 | AMOUNT $ (20.84) | TOTAL AVAILABLE $13,125.16 |
TRANSACTION DATE 5/29/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1542 | AMOUNT $ (0.52) | TOTAL AVAILABLE $13,124.64 |
TRANSACTION DATE 5/2/2024 | PAYEE Nontenture Line Faculty Committee | DESCRIPTION Internal Sponsorship - Parking Permit | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300161473 | AMOUNT $ 335.00 | TOTAL AVAILABLE $13,459.64 |
TRANSACTION DATE 6/30/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1736 | AMOUNT $ (28.63) | TOTAL AVAILABLE $13,431.01 |
TRANSACTION DATE 6/30/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1736 | AMOUNT $ (0.65) | TOTAL AVAILABLE $13,430.36 |
TRANSACTION DATE 7/25/2024 | PAYEE Alkek | DESCRIPTION Staff Council Retreat | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300163443 | AMOUNT $ (25.00) | TOTAL AVAILABLE $13,405.36 |
TRANSACTION DATE 7/25/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1837 | AMOUNT $ (0.22) | TOTAL AVAILABLE $13,405.14 |
TRANSACTION DATE | PAYEE | DESCRIPTION TOTAL AVAILABLE BALANCE as of 07/31/2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $13,405.14 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P-Card | Amount | Total Available $3,846.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Staff Council Awards - Unclassified Staff | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (1,100.00) | Total Available $2,746.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Fringe Benefits for SC Awards | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (95.31) | Total Available $2,650.89 |
Transaction Date 4/12/2024 | Payee Payroll | Description Correct Account SC Award Rodriguez & Verstuyft | Method of Payment P.O./IDT/P-Card 3500072056-3500072059 | Amount $ 400.00 | Total Available $3,050.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Correct Account SC Award Verstuyft (Duplicate) | Method of Payment P.O./IDT/P-Card 3500072055 | Amount $ 200.00 | Total Available $3,250.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Reverse 3500072055 duplicated | Method of Payment P.O./IDT/P-Card 3500072104 | Amount $ (200.00) | Total Available $3,050.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Correct Account SC Award McClain | Method of Payment P.O./IDT/P-Card 3500072105 | Amount $ 300.00 | Total Available $3,350.89 |
Transaction Date 4/22/2024 | Payee Payroll | Description Correct Account SC Award Chang & Andrade | Method of Payment P.O./IDT/P-Card 35000720587-3500072058 | Amount $ 400.00 | Total Available $3,750.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (FICA) | Method of Payment P.O./IDT/P-Card 350007056-3500072058 | Amount $ 81.92 | Total Available $3,832.81 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (Benefits) | Method of Payment P.O./IDT/P-Card 3500072056-3500072058 | Amount $ 13.39 | Total Available $3,846.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Fall 2023 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $3,196.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Spring 2024 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $2,546.20 |
Transaction Date 6/25/2024 | Payee GAO | Description Invest Activ-Alloc OP | Method of Payment P.O./IDT/P-Card 5500000157 | Amount $ 15.12 | Total Available $2,561.32 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 07/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $2,561.32 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $462.79 |
Transaction 9/19/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000172P.O./IDT/P-Card | Amount $10.00 | Total Available $472.79 |
Transaction 10/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000870P.O./IDT/P-Card | Amount $10.00 | Total Available $482.79 |
Transaction 11/7/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624001553P.O./IDT/P-Card | Amount $10.00 | Total Available $492.79 |
Transaction 12/8/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002312P.O./IDT/P-Card | Amount $10.00 | Total Available $502.79 |
Transaction 1/26/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002978P.O./IDT/P-Card | Amount $10.00 | Total Available $512.79 |
Transaction 2/29/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624003493P.O./IDT/P-Card | Amount $10.00 | Total Available $522.79 |
Transaction 3/8/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624004251P.O./IDT/P-Card | Amount $10.00 | Total Available $532.79 |
Transaction 4/12/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624005004P.O./IDT/P-Card | Amount $10.00 | Total Available $542.79 |
Transaction 5/2/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624005482P.O./IDT/P-Card | Amount $10.00 | Total Available $552.79 |
Transaction 5/7/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2400076283P.O./IDT/P-Card | Amount $10.00 | Total Available $562.79 |
Transaction 6/10/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624006249P.O./IDT/P-Card | Amount $10.00 | Total Available $572.79 |
Transaction 6/25/2024Date | Payee GAO | Description Invest Activ-Alloc OP | Method of Payment 5500000157P.O./IDT/P-Card | Amount $3.78 | Total Available $576.57 |
Transaction 7/9/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624006833P.O./IDT/P-Card | Amount $10.00 | Total Available $586.57 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 07/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $586.57 |