June 2024 Meeting Minutes and Handouts
Call to Order – Chad Willis, Vice-Chair
Earned Wage Access with DailyPay – Madeline Davila Adams, Director, Payroll and Tax Compliance Office
The Payroll and Tax Compliance Office is thrilled to announce a brand-new partnership with DailyPay that promises to redefine your payroll experience. We're bringing you Earned Wage Access (EWA), a service designed to empower you with more control over your finances. Frequently Asked Questions - DailyPay | DailyPay
Staff feedback was the driving force for this change. Your concerns have been heard, loud and clear, and Earned Wage Access is our answer to:
- Multiple direct deposit banks. You’ll be able to manage multiple direct deposit accounts with ease.
- Options for employees without bank accounts. Whether you have a bank account or not, this is for everyone. DailyPay offers a VISA debit card that you can use everywhere Visa debit cards are accepted.
- Flexibility. You’ll have the option to withdraw your earnings when you need them, no waiting for payday.
This is NOT a paycheck advance; it is access to already-earned wages. Here's a brief overview of how the Earned Wage Access (EWA) service works:
1. Enrollment: Employees sign up through DailyPay’s platform, via an app or a website.
2. Earnings Tracking: The service syncs with our payroll system to track how much you've earned.
3. Access Funds: You can access a portion of the earned wages (or the net) before the official payday.
4. Transfer Options: Choose to transfer the funds to a bank account or a prepaid card.
5. Instant Payment: Depending on the service, you may receive the funds instantly or within the same day.
6. Small Fee: There's usually a small fee for each transfer.
The exact details and features will be based on the final agreement between TXST and DailyPay. More specific instructions will be provided once the service is officially launched.
We're finalizing the details with the Purchasing Office and our SAP Enterprise team to ensure that this benefit is ready for you by the upcoming Fall semester. The Payroll and Tax Compliance Office will announce more updates as we approach the implementation phase when DailyPay will offer training & workshops. In the meantime, you can access the DailyPay webpage or view their YouTube videos. Stay tuned for updates on the official rollout and detailed guidance on using the new Earned Wage Access benefit.
Attendee questions:
- Q: Is this required or optional?
A: Optional, sign up through DailyPay. - Q: Is every employee eligible to use this DailyPay including students, staff, faculty?
A:Every employee in the payroll system. - Q: Do you have any idea what the fee per transaction is? Is it a percentage of what gets withdrawn?
A: $2.99 for immediate transfer, if connected to bank account no fee for same day transfer.
Treasurer’s Report – Natalie Davis, Treasurer
See tables below.
Professional Growth Spotlight
Organization, Workforce, and Leadership Studies (OWLS) Undergraduate and Graduate Degrees – Dr.Jennifer King, Lecturer, OWLS and Jessica Devin, Lecturer, OWLS
- OWLS degree programs are geared towards non-traditional students and primarily adult learners. Designed for the working professional, synchronous in the evening or asynchronous online.
- Programs are offered hybrid at the Round Rock campus and online.
- The undergraduate degree allows you to pick a focus area of interest to you. Occupational emphasis and professional development.
- Can transfer in up to 72 credits.
- Prior Learning Assessment (PLA) can receive credit for prior work experience, 3-24 hours earned.
- Graduate programs
- Research sequence: three-semester research sequence. Pick a topic/problem you want to address. First semester, write a proposal. Second semester, complete research. Third semester, disseminating research.
- Oral/comprehensive exam where you present what you found in your research.
- Contact Dr. King for more information jennifer_king@txstate.edu
2024 Staff Council Awards and Elections – Chad Willis, Elections, Awards, and Scholarships, Committee Chair
- 2024 Staff Council award winners
- Deborah and James Mathews - Excellence in Collaboration/Outreach Award – Michelle Sotolongo
- Earl L. Moseley, Jr. - Staff Community Service Award – Zachary Denny
- Rodrigo Rodriguez - Outstanding Service/Skilled Worker Award – April Serna
- Dr. Lawrence Estaville Employee Excellence Award – Ashley Casarez and Meredith Kollman
- 2024-2027 elections close June 14
- Executive elections in August
Staff Shout-Outs – Hana Fuller, Secretary
- Jesse Marshall, Locksmith, Facilities Operations
- Barbara Soriano, Grant Senior Secretary, Talent Search
- Kristy Ho, Grant Coordinator, TRIO Programs
- Brandie Foster, Grant Senior Secretary, Talent Search
Staff Concerns – Krystyn Fleischauer, Parliamentarian
Provided updates on concerns related to the JCK pay-to-park lot and reduced annual red parking permit fee. Check the status and full responses of submitted Staff Concerns.
Committee Updates
- Council Effectiveness – Krystyn Fleischauer, Committee Chair
- Proposing change from elected to appointed Treasurer position. See attached proposal.
- Will vote in July meeting.
Tip of the Month – Samantha Williams, Member-at-Large for Logistics
- Open Enrollment. This year’s summer enrollment period is open from June 17 to July 19. As a reminder, this is the one time a year you can make changes to your elected insurance benefits outside of a qualifying life event. For more information – check out the 2024 Summer Insurance Enrollment page.
- Free Fridays at SRC. Bobcat employees can utilize the campus rec for FREE every Friday this summer. Beat the heat and get your wellness walk inside on the track or play some ball with your colleagues. Showers and lockers are available as well. Visit between 6:00 a.m. and 8:00 p.m. on Fridays.
- San Marcos / Round Rock Summer Events. Trying to think of ways to entertain the young Bobcats in your life or wanting to explore the cities we all call home… look no further! The City of San Marcos, San Marcos Summer in the Park, and the City of Round Rock have a variety of events planned through the summer. Movies in the park, 4th of July festivities, and much more! Visit the city’s website for more information!
- Staff questions:
- Q: Anyone happen to know when we will receive the FY25 Holiday schedule?
A: Now available on the HR website. - Q: Does the Free Fridays at SRC include the RRC Rec Center?
A: Yes!
- Q: Anyone happen to know when we will receive the FY25 Holiday schedule?
Announcements Chad Willis, Vice-Chair
- The general meeting is cancelled for July. Staff Council members will have a retreat.
- Committee end of year highlights are due July 31, 2024.
- University closed for Juneteenth (Emancipation Day), June 19.
- Meeting dates posted for AY 2024-2025.
Adjournment
Motion: Kim Dunbar, Second: Natalie Davis.
Closed Session
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance - No Carryforward has happened | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $1,104.00 |
Transaction 10/29/2023Date | Payee YEBB Carryforward | Description | Method of Payment 1700018825P.O./IDT/P-Card | Amount $ 4,464.43 | Total Available $5,568.43 |
Transaction 10/9/2023Date | Payee Univ Print Shop | Description Staff Council Sticker Reprints | Method of Payment 6500119509P.O./IDT/P-Card | Amount $ (13.21) | Total Available $5,555.22 |
Transaction 10/15/2023Date | Payee Amazon | Description Golf Cart Homecoming Parade Supplies | Method of Payment 5100740506-5100740584P.O./IDT/P-Card | Amount $ (93.03) | Total Available $5,462.19 |
Transaction 12/15/2023Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500119863P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,428.15 |
Transaction 2/29/2024Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500120452P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,394.11 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 05/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $5,394.11 |
| TRANSACTION DATE | PAYEE | DESCRIPTION | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE |
|---|---|---|---|---|---|
TRANSACTION DATE | PAYEE | DESCRIPTION Beginning Balance | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $12,296.45 |
TRANSACTION DATE 9/1/2023 | PAYEE Financial Aid | DESCRIPTION Fall 2023 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 253 | AMOUNT $ (650.00) | TOTAL AVAILABLE $11,646.45 |
TRANSACTION DATE 12/28/2023 | PAYEE Sales Revenue | DESCRIPTION Bowl Game Staff Council Bus Ticket Sales | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400031382-2400032866 | AMOUNT $ 2,925.00 | TOTAL AVAILABLE $14,571.45 |
TRANSACTION DATE 12/31/2023 | PAYEE GAO | DESCRIPTION Overhead Charges - December 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045296 | AMOUNT $ (117.00) | TOTAL AVAILABLE $14,454.45 |
TRANSACTION DATE 1/7/2024 | PAYEE Financial Aid | DESCRIPTION Spring 2024 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400035326 | AMOUNT $ (650.00) | TOTAL AVAILABLE $13,804.45 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (49.39) | TOTAL AVAILABLE $13,755.06 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (1.69) | TOTAL AVAILABLE $13,753.37 |
TRANSACTION DATE 2/6/2024 | PAYEE Athletics | DESCRIPTION eIDT for Charter Bus to Bowl Game | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300159588 | AMOUNT $ (3,036.00) | TOTAL AVAILABLE $10,717.37 |
TRANSACTION DATE 2/19/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 981 | AMOUNT $ (0.47) | TOTAL AVAILABLE $10,716.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053507 | AMOUNT $ 3.00 | TOTAL AVAILABLE $10,719.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053512 | AMOUNT $ 1.50 | TOTAL AVAILABLE $10,721.40 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - February 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045458 | AMOUNT $ (0.18) | TOTAL AVAILABLE $10,721.22 |
TRANSACTION DATE 3/22/2024 | PAYEE Parking Services | DESCRIPTION 4 Permits from SC Raffle 23-24 Mar 7 | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300160201 | AMOUNT $ (1,340.00) | TOTAL AVAILABLE $9,381.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400058962-2400062888 | AMOUNT $ 2,205.00 | TOTAL AVAILABLE $11,586.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - March 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045619 | AMOUNT $ (88.20) | TOTAL AVAILABLE $11,498.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Fall 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,148.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Spring 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,798.02 |
TRANSACTION DATE 4/12/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Rodriguez & Verstuyft | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072059 | AMOUNT $ (400.00) | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Verstuyft (Duplicate) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072055 | AMOUNT $ (200.00) | TOTAL AVAILABLE $12,198.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Reverse 3500072055 duplicated | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072104 | AMOUNT $ 200.00 | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/22/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Chang & Andrade | METHOD OF PAYMENT P.O./IDT/P‐CARD 35000720587-3500072058 | AMOUNT $ (400.00) | TOTAL AVAILABLE $11,998.02 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award McClain | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072105 | AMOUNT $ (300.00) | TOTAL AVAILABLE $11,698.02 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (69.50) | TOTAL AVAILABLE $11,628.52 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (2.21) | TOTAL AVAILABLE $11,626.31 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (FICA) | METHOD OF PAYMENT P.O./IDT/P‐CARD 350007056-3500072058 | AMOUNT $ (81.92) | TOTAL AVAILABLE $11,544.39 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (Benefits) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072058 | AMOUNT $ (13.39) | TOTAL AVAILABLE $11,531.00 |
TRANSACTION DATE 4/30/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400063390-2400074128 | AMOUNT $ 750.00 | TOTAL AVAILABLE $12,281.00 |
TRANSACTION DATE 5/13/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400074420-2400077867 | AMOUNT $ 865.00 | TOTAL AVAILABLE $13,146.00 |
TRANSACTION DATE 5/29/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1542 | AMOUNT $ (20.84) | TOTAL AVAILABLE $13,125.16 |
TRANSACTION DATE 5/29/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1542 | AMOUNT $ (0.52) | TOTAL AVAILABLE $13,124.64 |
TRANSACTION DATE 5/2/2024 | PAYEE Nontenture Line Faculty Committee | DESCRIPTION Internal Sponsorship - Parking Permit | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300161473 | AMOUNT $ 335.00 | TOTAL AVAILABLE $13,459.64 |
TRANSACTION DATE | PAYEE | DESCRIPTION TOTAL AVAILABLE BALANCE as of 05/31/2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $13,459.64 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P-Card | Amount | Total Available $3,846.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Staff Council Awards - Unclassified Staff | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (1,100.00) | Total Available $2,746.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Fringe Benefits for SC Awards | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (95.31) | Total Available $2,650.89 |
Transaction Date 4/12/2024 | Payee Payroll | Description Correct Account SC Award Rodriguez & Verstuyft | Method of Payment P.O./IDT/P-Card 3500072056-3500072059 | Amount $ 400.00 | Total Available $3,050.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Correct Account SC Award Verstuyft (Duplicate) | Method of Payment P.O./IDT/P-Card 3500072055 | Amount $ 200.00 | Total Available $3,250.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Reverse 3500072055 duplicated | Method of Payment P.O./IDT/P-Card 3500072104 | Amount $ (200.00) | Total Available $3,050.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Correct Account SC Award McClain | Method of Payment P.O./IDT/P-Card 3500072105 | Amount $ 300.00 | Total Available $3,350.89 |
Transaction Date 4/22/2024 | Payee Payroll | Description Correct Account SC Award Chang & Andrade | Method of Payment P.O./IDT/P-Card 35000720587-3500072058 | Amount $ 400.00 | Total Available $3,750.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (FICA) | Method of Payment P.O./IDT/P-Card 350007056-3500072058 | Amount $ 81.92 | Total Available $3,832.81 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (Benefits) | Method of Payment P.O./IDT/P-Card 3500072056-3500072058 | Amount $ 13.39 | Total Available $3,846.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Fall 2023 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $3,196.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Spring 2024 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $2,546.20 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 05/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $2,546.20 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $462.79 |
Transaction 9/19/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000172P.O./IDT/P-Card | Amount $10.00 | Total Available $472.79 |
Transaction 10/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000870P.O./IDT/P-Card | Amount $10.00 | Total Available $482.79 |
Transaction 11/7/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624001553P.O./IDT/P-Card | Amount $10.00 | Total Available $492.79 |
Transaction 12/8/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002312P.O./IDT/P-Card | Amount $10.00 | Total Available $502.79 |
Transaction 1/26/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002978P.O./IDT/P-Card | Amount $10.00 | Total Available $512.79 |
Transaction 2/29/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624003493P.O./IDT/P-Card | Amount $10.00 | Total Available $522.79 |
Transaction 3/8/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624004251P.O./IDT/P-Card | Amount $10.00 | Total Available $532.79 |
Transaction 4/12/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624005004P.O./IDT/P-Card | Amount $10.00 | Total Available $542.79 |
Transaction 5/2/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624005482P.O./IDT/P-Card | Amount $10.00 | Total Available $552.79 |
Transaction 5/7/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2400076283P.O./IDT/P-Card | Amount $10.00 | Total Available $562.79 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 05/31/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $562.79 |