May 2024 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Red Parking Permit Raffle – Jen Aguirre, Marketing, Events, and Fundraising Committee
Thank you to our sponsors:
- Office of the President
- Academic Affairs
- TXST Global
- Nontenure Line Faculty Committee
- IT Assistance Center (ITAC)
Five red parking permit winners:
- Mariah Gutierrez
- Patti Pulis
- Di Fontenot
- Mira Ahn
- Olivia Jimenez
Staff Council will be in touch with next steps.
Professional Growth Spotlight
Master of Arts in Technical Communication (MATC) – Chris Dayley, Director, MATC Program
- Learn how to communicate complex information to various audiences. 30 credit hours and fully online. Broadly applicable with focus on content creation. Design, management, and research.
- Two tracks, thesis and non-thesis.
- Request more information.
Development Day, May 20, 2024 – Samantha Williams, HR Project Coordinator, Human Resources
- The first half of Development Day will be held in person at the LBJ Grand Ballroom. It will also be streamed live via Zoom for anyone wanting to attend the event virtually. The second half of the event will be conducted virtually through Zoom.
- All participants have the option to choose their "Track" per session. The three track topics include: 1. Future Readiness 2. Bobcat Employee Essentials 3. Talent Management. In each session, the participants can select the track that interests them the most. There are no restrictions on which track they can choose.
- All sessions will be recorded and posted following the event.
Updated IT Products and Services Request – Lauren Clawson, Director for IT Business Operations, VPIT, Amy Aguirre, Coordinator for IT Projects, Student Success, and Michelle Sowell, Coordinator for IT Projects, ISO
Single form for IT-related requests. One ticket will be created for software procurement process. Hoping to reduce confusion and streamline purchasing. IT Products and Service Request Form.
Information Security & Accessibility Standards Exhibit (ISASE) addendum is required for software contracts where vendors are storing data on behalf of the university. Includes language required by the state. New tailored and simplified versions available, goal is to assist with software/technology acquisition timeline. Once the procurement request is completed, ISASE will review and provide the appropriate addendum.
Treasurer’s Report – Natalie Davis, Treasurer
See tables below. Updates were made to ensure the correct accounts were used for the scholarship and award distributions.
Staff Shout-Outs – Hana Fuller, Secretary
- Chelsea Meloccaro, Administrative Assistant III, College of Applied Arts
- Melissa Herrera, Senior Administrative Assistant, College of Applied Arts
- Adrian Leal, HR Representative, Human Resources
- Gloria Rodriguez, Administrative Assistant III, University Health Services
Committee Updates
Elections, Awards, and Scholarships – Chad Willis, Committee Chair
- Award winners will be announced at the June meeting.
- Nominations for Staff Council open today, May 14, and close May 28, 2024, at 10 a.m. Voting will be open May 29 – June 10, 2024. Elected members will be notified on June 11. Staff are appointed to three-year terms, 2024-2027. One new position reserved for a Round Rock campus representative.
Council Effectiveness – Krystyn Fleischauer, Committee Chair
- Amended bylaws are available on the Staff Council website.
CHRO Search Committee – Krystyn Fleischauer, Committee Member
- Job posting is live. Please forward the posting to any persons whom you feel would be interested in applying. Will provide updates throughout the hiring process.
RCM Budget Model Committee – Brandi Martinez, Committee Member
- Staff Council has a representative on the committee. Began meeting and will provide updates when available.
Staff Concerns – Krystyn Fleischauer, Parliamentarian
Check the status of submitted Staff Concerns
Requested clarification on HR Holiday Schedule website regarding holidays and Energy Conservation Days. HR separated holidays and EC days based on Staff Council’s request.
Tip of the Month – Samantha Williams, Member-at-Large for Special Events
May is Mental Health Awareness Month and the WellCats team has a variety of resources available to our Bobcat employees. This includes, but is not limited to, Bobcat Balance, our employee assistance program, ERS webinars, and Minds Matter, a virtual counseling resource for students, employees, and loved ones.
In recognition of Mental Health Awareness, we ask you to “Wear it Green” this Thursday, May 16. The official color of this campaign is green, so show your support for good mental health habits by wearing your best green attire!
Announcements – Brandi Martinez, Chair
- Kudos and Karaoke May 21
- Double the Pride May 22
- High school commencement dates:
- May 17 – 7pm. Wimberley
- May 22 – 7pm. Smithson Valley High School
- May 23 – 5pm. Del Valle High School
- May 24 – 2pm. San Marcos High School
- May 25 – 8:30am. Canyon High School
- May 25 – 12:30pm. Canyon Lake High School
- May 25 – 4pm. Davenport High School
- May 25 – 7:30pm. Pieper High School
- May 28 – 2pm. Lehman High School
- May 28 – 6pm. Hays High School
- May 29 – 2pm. Johnson High School
- May 29 – 6pm. Live Oak Academy
Adjournment
Motion: Chad Willis Second: Natalie Davis
Closed Session
- Vote to sponsor HR staff appreciation event with Kona Ice on May 24, 2024. Motion: Krystyn Fleischauer Second: Chad Willis. Passed with 15 majority.
- UPD seeking Staff Council representation on hiring panel for police officers.
- Will send out communication with meeting dates for 2024-2025.
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance - No Carryforward has happened | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $1,104.00 |
Transaction 10/29/2023Date | Payee YEBB Carryforward | Description | Method of Payment 1700018825P.O./IDT/P-Card | Amount $ 4,464.43 | Total Available $5,568.43 |
Transaction 10/9/2023Date | Payee Univ Print Shop | Description Staff Council Sticker Reprints | Method of Payment 6500119509P.O./IDT/P-Card | Amount $ (13.21) | Total Available $5,555.22 |
Transaction 10/15/2023Date | Payee Amazon | Description Golf Cart Homecoming Parade Supplies | Method of Payment 5100740506-5100740584P.O./IDT/P-Card | Amount $ (93.03) | Total Available $5,462.19 |
Transaction 12/15/2023Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500119863P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,428.15 |
Transaction 2/29/2024Date | Payee Univ Print Shop | Description Staff Council Handouts for new employees | Method of Payment 6500120452P.O./IDT/P-Card | Amount $ (34.04) | Total Available $5,394.11 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $5,394.11 |
| TRANSACTION DATE | PAYEE | DESCRIPTION | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE |
|---|---|---|---|---|---|
TRANSACTION DATE | PAYEE | DESCRIPTION Beginning Balance | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $12,296.45 |
TRANSACTION DATE 9/1/2023 | PAYEE Financial Aid | DESCRIPTION Fall 2023 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 253 | AMOUNT $ (650.00) | TOTAL AVAILABLE $11,646.45 |
TRANSACTION DATE 12/28/2023 | PAYEE Sales Revenue | DESCRIPTION Bowl Game Staff Council Bus Ticket Sales | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400031382-2400032866 | AMOUNT $ 2,925.00 | TOTAL AVAILABLE $14,571.45 |
TRANSACTION DATE 12/31/2023 | PAYEE GAO | DESCRIPTION Overhead Charges - December 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045296 | AMOUNT $ (117.00) | TOTAL AVAILABLE $14,454.45 |
TRANSACTION DATE 1/7/2024 | PAYEE Financial Aid | DESCRIPTION Spring 2024 Scholarships | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400035326 | AMOUNT $ (650.00) | TOTAL AVAILABLE $13,804.45 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (49.39) | TOTAL AVAILABLE $13,755.06 |
TRANSACTION DATE 1/31/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 886 | AMOUNT $ (1.69) | TOTAL AVAILABLE $13,753.37 |
TRANSACTION DATE 2/6/2024 | PAYEE Athletics | DESCRIPTION eIDT for Charter Bus to Bowl Game | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300159588 | AMOUNT $ (3,036.00) | TOTAL AVAILABLE $10,717.37 |
TRANSACTION DATE 2/19/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 981 | AMOUNT $ (0.47) | TOTAL AVAILABLE $10,716.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053507 | AMOUNT $ 3.00 | TOTAL AVAILABLE $10,719.90 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400053512 | AMOUNT $ 1.50 | TOTAL AVAILABLE $10,721.40 |
TRANSACTION DATE 2/29/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - February 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045458 | AMOUNT $ (0.18) | TOTAL AVAILABLE $10,721.22 |
TRANSACTION DATE 3/22/2024 | PAYEE Parking Services | DESCRIPTION 4 Permits from SC Raffle 23-24 Mar 7 | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300160201 | AMOUNT $ (1,340.00) | TOTAL AVAILABLE $9,381.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400058962-2400062888 | AMOUNT $ 2,205.00 | TOTAL AVAILABLE $11,586.22 |
TRANSACTION DATE 3/31/2024 | PAYEE GAO | DESCRIPTION Overhead Charges - March 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100045619 | AMOUNT $ (88.20) | TOTAL AVAILABLE $11,498.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Fall 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,148.02 |
TRANSACTION DATE 4/10/2024 | PAYEE GAO | DESCRIPTION Correct Scholarship Account Spring 2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1269 | AMOUNT $ 650.00 | TOTAL AVAILABLE $12,798.02 |
TRANSACTION DATE 4/12/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Rodriguez & Verstuyft | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072059 | AMOUNT $ (400.00) | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Verstuyft (Duplicate) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072055 | AMOUNT $ (200.00) | TOTAL AVAILABLE $12,198.02 |
TRANSACTION DATE 4/19/2024 | PAYEE Payroll | DESCRIPTION Reverse 3500072055 duplicated | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072104 | AMOUNT $ 200.00 | TOTAL AVAILABLE $12,398.02 |
TRANSACTION DATE 4/22/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award Chang & Andrade | METHOD OF PAYMENT P.O./IDT/P‐CARD 35000720587-3500072058 | AMOUNT $ (400.00) | TOTAL AVAILABLE $11,998.02 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Correct Account SC Award McClain | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072105 | AMOUNT $ (300.00) | TOTAL AVAILABLE $11,698.02 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION MC/Visa Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (69.50) | TOTAL AVAILABLE $11,628.52 |
TRANSACTION DATE 4/25/2024 | PAYEE GAO | DESCRIPTION AmEx Credit Card Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1357 | AMOUNT $ (2.21) | TOTAL AVAILABLE $11,626.31 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (FICA) | METHOD OF PAYMENT P.O./IDT/P‐CARD 350007056-3500072058 | AMOUNT $ (81.92) | TOTAL AVAILABLE $11,544.39 |
TRANSACTION DATE 4/30/2024 | PAYEE Payroll | DESCRIPTION Fringe Benefits for SC Award Corrections (Benefits) | METHOD OF PAYMENT P.O./IDT/P‐CARD 3500072056-3500072058 | AMOUNT $ (13.39) | TOTAL AVAILABLE $11,531.00 |
TRANSACTION DATE 4/30/2024 | PAYEE GAO | DESCRIPTION Sales Revenue | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400063390-2400074128 | AMOUNT $ 750.00 | TOTAL AVAILABLE $12,281.00 |
TRANSACTION DATE | PAYEE | DESCRIPTION TOTAL AVAILABLE BALANCE as of 04/30/2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $12,281.00 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P-Card | Amount | Total Available $3,846.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Staff Council Awards - Unclassified Staff | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (1,100.00) | Total Available $2,746.20 |
Transaction Date 9/30/2023 | Payee SC Awardees | Description Fringe Benefits for SC Awards | Method of Payment P.O./IDT/P-Card 3500065145 | Amount $ (95.31) | Total Available $2,650.89 |
Transaction Date 4/12/2024 | Payee Payroll | Description Correct Account SC Award Rodriguez & Verstuyft | Method of Payment P.O./IDT/P-Card 3500072056-3500072059 | Amount $ 400.00 | Total Available $3,050.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Correct Account SC Award Verstuyft (Duplicate) | Method of Payment P.O./IDT/P-Card 3500072055 | Amount $ 200.00 | Total Available $3,250.89 |
Transaction Date 4/19/2024 | Payee Payroll | Description Reverse 3500072055 duplicated | Method of Payment P.O./IDT/P-Card 3500072104 | Amount $ (200.00) | Total Available $3,050.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Correct Account SC Award McClain | Method of Payment P.O./IDT/P-Card 3500072105 | Amount $ 300.00 | Total Available $3,350.89 |
Transaction Date 4/22/2024 | Payee Payroll | Description Correct Account SC Award Chang & Andrade | Method of Payment P.O./IDT/P-Card 35000720587-3500072058 | Amount $ 400.00 | Total Available $3,750.89 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (FICA) | Method of Payment P.O./IDT/P-Card 350007056-3500072058 | Amount $ 81.92 | Total Available $3,832.81 |
Transaction Date 4/30/2024 | Payee Payroll | Description Fringe Benefits for SC Award Corrections (Benefits) | Method of Payment P.O./IDT/P-Card 3500072056-3500072058 | Amount $ 13.39 | Total Available $3,846.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Fall 2023 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $3,196.20 |
Transaction Date 4/10/2024 | Payee GAO | Description Correct Scholarship Account Spring 2024 | Method of Payment P.O./IDT/P-Card 1269 | Amount $ (650.00) | Total Available $2,546.20 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $2,546.20 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $462.79 |
Transaction 9/19/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000172P.O./IDT/P-Card | Amount $10.00 | Total Available $472.79 |
Transaction 10/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624000870P.O./IDT/P-Card | Amount $10.00 | Total Available $482.79 |
Transaction 11/7/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624001553P.O./IDT/P-Card | Amount $10.00 | Total Available $492.79 |
Transaction 12/8/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002312P.O./IDT/P-Card | Amount $10.00 | Total Available $502.79 |
Transaction 1/26/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624002978P.O./IDT/P-Card | Amount $10.00 | Total Available $512.79 |
Transaction 2/29/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624003493P.O./IDT/P-Card | Amount $10.00 | Total Available $522.79 |
Transaction 3/8/2024Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 2624004251P.O./IDT/P-Card | Amount $10.00 | Total Available $532.79 |
Transaction 4/12/2024Date | Payee GAO | Description Reveue Augmenting - Donation | Method of Payment 2624005004P.O./IDT/P-Card | Amount $10.00 | Total Available $542.79 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2024 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $542.79 |