September 2023 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Welcome to first in-person meeting since 2020.
Introduction of Executive Board.
Presentation of Awards – Brandi Martinez, Chair
Brandi Martinez and Chad Willis presented certificates and awards to 2022 and 2023 Staff Council scholarship and award winners. Dr. Damphousse congratulated and took pictures with recipients.
Committees – Brandi Martinez, Chair
Introduced internal Staff Council committee chairs and co-chairs.
Staff Council has identified three long-term goals to focus on for FY 2023-2024:
- Parking
- Employee Benefits and Accessibility
- Leave and Time Off
Each member will serve on one of the goal-based committees listed above. These are topics that are frequently brought up through meetings and staff concerns. The purpose of these committees is to review current policies and procedures and communicate with the appropriate units as questions arrive. The committees will determine if they want to propose any changes and will bring the discussion to the council.
Treasurer’s Report – Natalie Davis, Treasurer
See below for report. Approved 2023-2024 standing budget (Motion: Krystyn Fleischauer, second: Heather Kristoff).
VPIT Search Updates – Brandi Martinez, Chair
Candidates will be on campus September 18 and September 20. Staff Council and Faculty Senate will have a closed meeting with the candidates. General open sessions were sent out to staff from Chief of Staff.
Staff Concerns – Krystyn Fleischauer, Parliamentarian
- UPPS 07-07-04 related to student employee termination concerns - in progress
- Staff market adjustments - in progress
- Cost of Living salary adjustment ineligibility - in progress
- Staff Council meeting minutes timely posting - completed
- Red permit parking violations (students) - in progress
- Lack of Red parking near Education/JCK - completed
To see full staff concern details and responses, visit our staff concerns status website.
Announcements – Brandi Martinez, Chair
- Merit award notifications will be distributed between September 1-30, 2023.
- Back the Bobcats Block Party will take place this Friday, September 15. There will be street closures in downtown San Marcos near North Street.
- States Up Fridays, reminder to wear maroon and gold.
- Hispanic Heritage Month Football celebration is September 23.
- Faculty and Staff Alumni Night at Putt Pub is September 28. Food and nonalcoholic beverages provided while supplies last.
- Family Weekend is October 13-15, 2023.
- Since the September meeting took place in person to serve as a celebration for scholarship and award winners, we are saving Staff Shout-Outs for the October meeting since we anticipate attendance will be greater via Zoom.
Open Floor
Bobcat Bene-fest is October 12, 2023. Bobcat Bene-Fest is a fair for all benefits-eligible employees to explore all the employee benefits TXST has to offer. This fair will provide employees with the opportunity to:
- Take an in-depth look at your benefits
- Bring your questions straight to our experts
- Interact directly with benefits vendors
- Receive your flu shot*
- Access onsite annual preventative checkups**
Closed Session
Members were able to meet with their internal committees.
Adjournment
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description 09/30/2022 Beginning Balance ‐ No Carryforward has happened. | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $1,104.00 |
Transaction 10/28/2022Date | Payee Carryforward | Description FY 2023 Carryforward | Method of Payment 1700017646P.O./IDT/P‐Card | Amount $3,400.81 | Total Available $4,504.81 |
Transaction 10/6/2022Date | Payee Facilities | Description 23‐08700 001 Remove Plaques for Plate Installation | Method of Payment 6000456025P.O./IDT/P‐Card | Amount ($8.09) | Total Available $4,496.72 |
Transaction 1/13/2023Date | Payee Facilities | Description 23‐21150 Replace plaques in JCK | Method of Payment 6000461066 6000461104P.O./IDT/P‐Card | Amount ($19.08) | Total Available $4,477.64 |
Transaction 7/31/2023Date | Payee Print Shop | Description Staff Council Stickers Qty 100 | Method of Payment 6500119055P.O./IDT/P‐Card | Amount ($13.21) | Total Available $4,464.43 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 07/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $4,464.43 |
| TRANSACTION DATE | PAYEE | DESCRIPTION | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE |
|---|---|---|---|---|---|
TRANSACTION DATE | PAYEE | DESCRIPTION Beginning Balance | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $8,701.68 |
TRANSACTION DATE 9/1/2022 | PAYEE Financial Aid | DESCRIPTION Fall 2022 Scholarships ‐ 2 Recipients | METHOD OF PAYMENT P.O./IDT/P‐CARD JV 189 | AMOUNT ($600.00) | TOTAL AVAILABLE $8,101.68 |
TRANSACTION DATE 11/30/2022 | PAYEE MC/Visa Fees | DESCRIPTION Touchnet Fee Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 586 | AMOUNT ($0.09) | TOTAL AVAILABLE $8,101.59 |
TRANSACTION DATE 12/19/2022 | PAYEE Parking Serices | DESCRIPTION FY2023 Annual Permit Fees for 5 Raffle Winners | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300151219 | AMOUNT ($1,675.00) | TOTAL AVAILABLE $6,426.59 |
TRANSACTION DATE 1/7/2023 | PAYEE Financial Aid | DESCRIPTION Spring 2023 Scholarships ‐ 2 Recipients | METHOD OF PAYMENT P.O./IDT/P‐CARD 2400028569 | AMOUNT ($700.00) | TOTAL AVAILABLE $5,726.59 |
TRANSACTION DATE 1/31/2023 | PAYEE MC/Visa Fees | DESCRIPTION Touchnet Fee Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 851 | AMOUNT ($0.56) | TOTAL AVAILABLE $5,726.03 |
TRANSACTION DATE 2/22/2023 | PAYEE Provost & COE | DESCRIPTION Internal Parking Pass Sponsorship | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300151873-6300151874 | AMOUNT $670.00 | TOTAL AVAILABLE $6,396.03 |
TRANSACTION DATE 3/22/2023 | PAYEE Enrollment Mgt | DESCRIPTION Internal Parking Pass Sponsorship | METHOD OF PAYMENT P.O./IDT/P‐CARD 6300152281 | AMOUNT $335.00 | TOTAL AVAILABLE $6,731.03 |
TRANSACTION DATE 3/28/2023 | PAYEE MC/Visa Fees | DESCRIPTION Touchnet Fee Processing Fees | METHOD OF PAYMENT P.O./IDT/P‐CARD 1071 | AMOUNT ($0.29) | TOTAL AVAILABLE $6,730.74 |
TRANSACTION DATE 4/5/2023 | PAYEE President's Office | DESCRIPTION Staff Council Permit Raffle Sponsorship for FY2024 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1500277361 | AMOUNT $335.00 | TOTAL AVAILABLE *see text below |
TRANSACTION DATE 4/20/2023 | PAYEE MC/Visa Fees | DESCRIPTION Apr‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1216 | AMOUNT ($0.01) | TOTAL AVAILABLE $6,730.73 |
TRANSACTION DATE 4/30/2023 | PAYEE Raffle Sales | DESCRIPTION April 1 ‐ April 30, 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1500277361‐1500279405 | AMOUNT $1,535.00 | TOTAL AVAILABLE $8,265.73 |
TRANSACTION DATE 4/30/2023 | PAYEE Admin Overhead | DESCRIPTION Apr‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100044018 | AMOUNT ($30.75) | TOTAL AVAILABLE $8,234.98 |
TRANSACTION DATE 5/31/2023 | PAYEE Raffle Sales | DESCRIPTION May 1 ‐ May 31, 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1500279405‐1500281314 | AMOUNT $2,905.00 | TOTAL AVAILABLE $11,139.98 |
TRANSACTION DATE 5/19/2023 | PAYEE MC/Visa Fees | DESCRIPTION May‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1344 | AMOUNT ($33.97) | TOTAL AVAILABLE $11,106.01 |
TRANSACTION DATE 5/19/2023 | PAYEE AMEX Fees | DESCRIPTION May‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1344 | AMOUNT ($0.52) | TOTAL AVAILABLE $11,105.49 |
TRANSACTION DATE 5/30/2023 | PAYEE Admin Overhead | DESCRIPTION May‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100044172 | AMOUNT ($55.97) | TOTAL AVAILABLE $11,049.52 |
TRANSACTION DATE 6/30/2023 | PAYEE Raffle Sales | DESCRIPTION June 1 ‐ June 30, 2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1500281371 ‐ 1500281731 | AMOUNT $1,410.00 | TOTAL AVAILABLE $12,459.52 |
TRANSACTION DATE 6/30/2023 | PAYEE MC/Visa Fees | DESCRIPTION Jun‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1545 | AMOUNT ($81.27) | TOTAL AVAILABLE $12,378.25 |
TRANSACTION DATE 6/30/2023 | PAYEE AMEX Fees | DESCRIPTION Jun‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1545 | AMOUNT ($6.37) | TOTAL AVAILABLE $12,371.88 |
TRANSACTION DATE 6/30/2023 | PAYEE Admin Overhead | DESCRIPTION Jun‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1100044320 | AMOUNT ($26.77) | TOTAL AVAILABLE $12,345.11 |
TRANSACTION DATE 07/31/20223 | PAYEE MC/Visa Fees | DESCRIPTION Jul‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1712 | AMOUNT ($46.76) | TOTAL AVAILABLE $12,298.35 |
TRANSACTION DATE 07/31/20223 | PAYEE AMEX Fees | DESCRIPTION Jul‐23 | METHOD OF PAYMENT P.O./IDT/P‐CARD 1712 | AMOUNT ($1.69) | TOTAL AVAILABLE $12,296.66 |
TRANSACTION DATE | PAYEE | DESCRIPTION TOTAL AVAILABLE BALANCE as of 08/31/2023 | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE $12,296.66 |
TRANSACTION DATE | PAYEE | DESCRIPTION Note for 4/5/2023 entry: Recordrd in error, this was not a sponsorship from President's Office, it was Revenue Recognition | METHOD OF PAYMENT P.O./IDT/P‐CARD | AMOUNT | TOTAL AVAILABLE |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P-Card | Amount | Total Available $6,025.17 |
Transaction Date 9/23/2022 | Payee Deposit | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500265909 | Amount $33.62 | Total Available $6,058.79 |
Transaction Date 9/30/2022 | Payee GAO | Description Staff Council Awards - Unclassified Staff | Method of Payment P.O./IDT/P-Card 3500054827 | Amount ($400.00) | Total Available $5,658.79 |
Transaction Date 9/30/2022 | Payee GAO | Description Staff Council Awards - Classified Awards | Method of Payment P.O./IDT/P-Card 3500054827 | Amount ($1,300.00) | Total Available $4,358.79 |
Transaction Date 9/30/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge - FICA Employer Match forAwards | Method of Payment P.O./IDT/P-Card 3500054827 | Amount ($123.71) | Total Available $4,235.08 |
Transaction Date 9/30/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge - Benefits Charge for Awards | Method of Payment P.O./IDT/P-Card 3500054827 | Amount ($20.22) | Total Available $4,214.86 |
Transaction Date 10/31/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge - FICA Employer Match forAwards System Correction | Method of Payment P.O./IDT/P-Card 3500054913 | Amount $5.97 | Total Available $4,220.83 |
Transaction Date 10/31/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge - Benefits Charge for AwardsSystem Correction | Method of Payment P.O./IDT/P-Card 3500054913 | Amount $0.98 | Total Available $4,221.81 |
Transaction Date 10/6/2022 | Payee Hill Country Trophy | Description Name Plates for Plaques - Staff Awards | Method of Payment P.O./IDT/P-Card 1600064796 | Amount ($550.45) | Total Available $3,671.36 |
Transaction Date 11/7/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500267817 | Amount $24.83 | Total Available $3,696.19 |
Transaction Date 12/3/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500269822 | Amount $20.91 | Total Available $3,717.10 |
Transaction Date 12/19/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500271084 | Amount $27.86 | Total Available $3,744.96 |
Transaction Date 1/30/2023 | Payee Hill Country Trophy | Description Staff Council Perpetual Name Plates 2022 | Method of Payment P.O./IDT/P-Card 5100704870 | Amount ($56.00) | Total Available $3,688.96 |
Transaction Date 2/16/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500273554 | Amount $33.61 | Total Available $3,722.57 |
Transaction Date 2/27/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500274889 | Amount $26.69 | Total Available $3,749.26 |
Transaction Date 4/4/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500276751 | Amount $27.59 | Total Available $3,776.85 |
Transaction Date 4/26/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500278660 | Amount $34.05 | Total Available $3,810.90 |
Transaction Date 5/24/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500280467 | Amount $28.04 | Total Available $3,838.94 |
Transaction Date 6/21/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500282450 | Amount $28.94 | Total Available $3,867.88 |
Transaction Date 8/11/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500284732 | Amount $27.74 | Total Available $3,895.62 |
Transaction Date 8/29/2023 | Payee Star Awards | Description Personalized Crystal Curve Awards | Method of Payment P.O./IDT/P-Card 1600071293 | Amount ($80.00) | Total Available $3,815.62 |
Transaction Date 8/31/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P-Card 1500286453 | Amount $30.58 | Total Available $3,846.20 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 08/31/2023 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $3,846.20 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction 9/1/2022Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P-Card | Amount | Total Available $236.20 |
Transaction 9/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500264762P.O./IDT/P-Card | Amount $10.00 | Total Available $246.20 |
Transaction 10/6/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500266735P.O./IDT/P-Card | Amount $10.00 | Total Available $256.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500268027P.O./IDT/P-Card | Amount $10.00 | Total Available $266.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500268028P.O./IDT/P-Card | Amount $1.01 | Total Available $267.21 |
Transaction 12/2/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500269382P.O./IDT/P-Card | Amount $10.00 | Total Available $277.21 |
Transaction 12/3/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500270012P.O./IDT/P-Card | Amount $1.39 | Total Available $278.60 |
Transaction 12/19/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500271276P.O./IDT/P-Card | Amount $2.01 | Total Available $280.61 |
Transaction 1/5/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500272057P.O./IDT/P-Card | Amount $10.00 | Total Available $290.61 |
Transaction 2/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500272918P.O./IDT/P-Card | Amount $10.00 | Total Available $300.61 |
Transaction 2/15/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500273120P.O./IDT/P-Card | Amount $10.00 | Total Available $310.61 |
Transaction 2/16/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500273747P.O./IDT/P-Card | Amount $2.52 | Total Available $313.13 |
Transaction 2/27/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500275080P.O./IDT/P-Card | Amount $2.06 | Total Available $315.19 |
Transaction 3/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500275687P.O./IDT/P-Card | Amount $10.00 | Total Available $325.19 |
Transaction 4/4/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500276943P.O./IDT/P-Card | Amount $2.28 | Total Available $327.47 |
Transaction 4/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500277564P.O./IDT/P-Card | Amount $10.00 | Total Available $337.47 |
Transaction 4/24/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500278200P.O./IDT/P-Card | Amount $50.00 | Total Available $387.47 |
Transaction 4/26/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500278856P.O./IDT/P-Card | Amount $2.95 | Total Available $390.42 |
Transaction 5/12/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500279880P.O./IDT/P-Card | Amount $30.00 | Total Available $420.42 |
Transaction 5/24/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500280666P.O./IDT/P-Card | Amount $2.63 | Total Available $423.05 |
Transaction 6/9/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500281606P.O./IDT/P-Card | Amount $10.00 | Total Available $433.05 |
Transaction 6/21/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500282646P.O./IDT/P-Card | Amount $3.12 | Total Available $436.17 |
Transaction 7/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500283385P.O./IDT/P-Card | Amount $10.00 | Total Available $446.17 |
Transaction 8/2/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500283917P.O./IDT/P-Card | Amount $10.00 | Total Available $456.17 |
Transaction 8/11/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500284925P.O./IDT/P-Card | Amount $3.11 | Total Available $459.28 |
Transaction 8/31/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500286646P.O./IDT/P-Card | Amount $3.51 | Total Available $462.79 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 08/31/2023 | Method of Payment P.O./IDT/P-Card | Amount | Total Available $462.79 |
| Budget Item | Estimated Cost | Account |
|---|---|---|
Budget Item Staff Council Crystal Awards | Estimated Cost $80.00 | Account M&O |
Budget Item Promotional Items | Estimated Cost $200.00 | Account Fundraising |
Budget Item Retreat Expenses | Estimated Cost $500.00 | Account M&O |
Budget Item In Person Staff Council Meeting | Estimated Cost $100.00 | Account M&O |
Budget Item Scholarships - Fall (2) | Estimated Cost $1,500.00 | Account Fundraising |
Budget Item Scholarships - Spring (2) | Estimated Cost $1,500.00 | Account Fundraising |
Budget Item Staff Council Awards (5 plus Fringe Benefits) | Estimated Cost $1,500.00 | Account |
Budget Item Touchnet Credit Card Processing Fees | Estimated Cost $200.00 | Account |
Budget Item Total | Estimated Cost $5,580.00 | Account |